Annual Notification of Rights Regarding Student Records, Privacy and Related Rights
Notification of Rights under FERPA
The Family Educational Rights and Privacy Act (FERPA) gives parents, and students 18 years of age and over ("eligible students"), certain rights with respect to the student's education records. This notification provides you with information about those rights.
INSPECTION OF EDUCATION RECORDS: You have the right to inspect and review your student's education records within 45 days of the day the School receives your request for access.
Procedure for Requesting Review of Records
Third-Party (Non-Parent/Guardian/Eligible Student) Request to Review Education Record form (Tercera Parte (Que no sean-los Padres / el – la Guardían / El – La Estudiante Elegible) Solicitud para revisar el Expediente Escolar).
AMENDMENT OF EDUCATION RECORDS: You have the right to request an amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Procedure for Requesting Amendment of Student Records
EDUCATIONAL RECORDS CONSENT: You have the right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA (20 U.S.C 1232g) and its regulations (34 C.F.R. 99.3 et seq.) authorize disclosure without consent. Some of these exceptions are:
Disclosures to School Officials within Westside Community Schools
Disclosures to School Officials of Other Schools
Disclosures to Agencies and Individuals by Parent/Guardian/Eligible student
- Student's name, address and telephone listing
- Electronic Mail address
- Photographs (including use of photographs of students in District publications and on the District’s website)
- Video/Film of Student
- Date and place of birth
- Major field of study
- Dates of attendance, enrollment status, and grade level
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Degrees, honors, and awards received
- The most recent educational agency or institution attended
Examples of when directory information is disclosed to the public include:
- Community Club publications
- Playbill, showing a student's role in a drama production
- Annual yearbook
- District’s website, calendars, newsletters, and other District publications
- Honor roll or other recognition lists
- Graduation programs/ school production programs
- Sports activity sheets
- Disclosure to outside organizations, such as (but not limited to) those that manufacture class rings or publish yearbooks
- Disclosure as required by federal law to military recruiters and institutions of higher learning for 11th and 12th grade students.
Opting-Out of Disclosure of Directory Information
In order to opt-out you must submit a written Denial of Permission form, which can be obtained from the principal’s office at the elementary schools, and from the guidance offices at the middle school and high school. It is also available for printing by clicking on this link: Opt Out of Directory Information form. Those wishing to limit opt-out only for disclosure to military recruitment and/or institutions of higher learning must complete the Military/Higher Ed Opt Out form.
The Denial of Permission form must be submitted to the principal’s office for students at elementary schools, and to the school guidance offices for students attending the middle school or high school. Denial of Permission Forms are due by September 1, 2012. Denial of Permission Forms submitted after September 1, 2012 will be accepted, however some Directory Information on the student may have already been submitted for printing/dissemination and will not be able to be changed or removed.
COMPLAINTS: If you have a complaint or a concern about any of the above rights, you may contact your school’s principal, or if you prefer you may contact the ABC Building to speak with the designated Director.
You also have the right to file a complaint with the U.S. Department of Education concerning alleged failures by Westside Community Schools to comply with the requirements of FERPA. The name and address of the Office that administers FERPA:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Procedure for Requests for Education Records of Deceased Students